This procedure will prevent further re-batching of "timely work" identified in Code and Edit.
If there are specific USPS locations that did not deliver the mail timely to IRS, IRS Management should contact the USPS to report incidents.
If you notice "timely postmarks" on "self-prepared labels" , such as "Click and Ship" , Private Metered, Pitney-Bowes metered mail and the delivery timeframe is inconsistent, do not sort these as "Timely" if received after the grace period.
The returns received from a TAC office or Campus Support site that are stamped either "Received with Remittance" or there is a under the balance due line should be routed to Batching, unless remits are mixed in for the Teller Unit. Leave the Form(s) 3210 attached to the bundles of work.
Follow local procedure to either have the entire box routed to the Teller unit to sort, or sort the ones with remit and route the remaining with the Form 3210 to Batching.
The Form 3210 should have the designation for Batching as either a "remit" or "non-remit" .
Batching will determine from the language on the Form 3210, or marks on the return whether to check the "RRPS" box on BBTS. If you observe that a site is not shipping timely, provide feedback via the Acknowledgement copy of the Form 3210.
If the situation continues, request assistance through your local Planning and Analysis analyst.
If received in Austin, route to Stop 6572 AUSC If received in Fresno, route to IVO unit, Stop M2004 with other receipts addressed to P. Box 24012If received in any other site, route to Fresno, Stop M2004 If there is a "$" or "R" or "Received with remit" stamp, or a "green rocker" edited under the Balance Due line, or an amount has been edited beside the Balance Due line that is less than the total amount (Part Paid), or there is an attached green Form 3531 and the "R" box located in the upper left corner is checked, that’s an indication that it was originally received with a remit and should be sorted upon reply as a "Remit" document.
Place original documents in an envelope to protect them and attach the envelope securely to the back of the application with a binder clip or staple the envelope only if you can ensure the documents are not damaged.
In subsequent days following the grace period, it is suggested that the sites "clean the mail" in the Receiving Area.
This means that you should take a sample of the USPS trays to search for timely postmark dates .